For Department Coordinators


AY2020-21 UROPs

UROP is an integral part of an MIT education, and the Institute will make UROP and other experiential learning opportunities available to undergraduate students in Fall 2020 and Spring 2021. Remote UROPs will be an option for both students living on and off campus, bbut please note the following:

  • Only those undergraduates living on campus in Fall 2020 may be able to participate in in-person UROPs, provided the research project: (i) meets all safety and public health requirements; (ii) can be conducted within the confines of MIT’s limited campus space constraints; and (iii) has approval from the faculty sponsor/PI. 
  • Students not approved to live on-campus (including those living locally to MIT) may conduct UROP research on a remote basis only. 
  • Remote UROP work must have the approval of the project’s faculty supervisor, and students intending to work remotely must complete our Fall UROP Remote Location Update Form. UROP proposals must include details on remote communications with supervisors; see the Fall 2020 UROP proposal template for details on what to include.
  • As Vice Chancellor Waitz announced on August 14, due to international tax and compliance issues, MIT is not able to offer paid UROPs or other hourly wage opportunities (regardless of funding source) to undergraduate students who are not physically located in the United States. Students living abroad may opt for a credit-only UROP in Fall 2020. Alternatively, students may also choose to do a non-UROP experiential learning opportunity (such as remote K12 tutoring or public service) paid by stipend. Students currently living abroad may participate in UROP for pay upon their return to campus in a future term.
  • There are various U.S. and foreign country restrictions and compliance obligations when research or other activities are conducted abroad. Therefore, all UROP projects and experiential learning opportunities being conducted by undergraduate students living abroad will be subject to additional review by MIT’s Remote International Appointments Team. Note that this added review process may delay approval of a UROP Project. 
  • Fall 2020 UROP application deadlines and proposal templates are now available. Details on Wellesley student access to UROP in 2020-2021 can be found in our UROP for Wellesley College Students section, note that earlier deadlines for cross-registering and submitting online applications apply for Wellesley students.​

Departmental Coordinator Role

As a departmental UROP Coordinator, you play an important role in the UROP process and are relied upon for your judgment and knowledge of your academic area. This section provides you with information to help you in your role as a departmental UROP Coordinator. 

UROP Coordinators, are expected to:

  • Interpret the department's requirements, ensure academic rigor and research value in projects undertaken by faculty and student collaborators, and clarify policies and procedures for departmental review. 
  • Review the department's submitted student UROP proposals, examine project descriptions and financial requests, and determine project appropriateness for departmental approval before forwarding to UROP for final review. Please see Reviewing UROP Proposals for a full description of what should be included in a UROP proposal. Details on how to access submitted online student applications can be found on the Online System Help page.
  • Ensure that subject registration and number of requested credit units are appropriate for departmental standards, for credit UROP projects. 
  • Suggest the kinds of skills and experience that UROP students need to acquire before they attempt research in your department, laboratory or center. Advise on strategies for students to connect with UROP supervisors within the department 
  • Recommend opportunities for students to meet with faculty and with other students; suggests potential faculty mentors based on student interests; encourage students to participate in departmentally-sponsored research related presentations and events, including lectures by potential faculty supervisors. 
  • Provide help to students with specific problems (e.g., inability to find a faculty supervisor in the chosen area of interest, needs access to equipment, or needs financial resources).
  • Interface regularly with UROP staff on UROP-related matters. 

If you have any questions or concerns about your role as UROP Coordinator, please do not hesitate to contact us at urop@mit.edu or 617-253-7306.