Wellesley College Student UROP Application Checklist

FALL 2021 WELLESLEY COLLEGE STUDENT UROP REGISTRATION AND APPLICATION STEPS:


During the 2021-22 academic year MIT will allow vaccinated Wellesley College undergraduate to cross-register for in person UROPs. To access MIT's campus students Wellesley students will need to upload proof of COVID-19 vaccination into MIT COVIDpass. Wellesley students can only cross-register at MIT for one UROP position, either paid (sponsored research), credit or volunteer. Wellesley is allowing students to register for academic credit for one course.

To participate in a Fall 2021 UROP, Wellesley College students must complete ALL of the steps listed below by the Wellesley College student deadlines: Cross-register no later than Friday, October 8, 2021 at 5pm ET & submit your UROP proposal no later than Tuesday, November 2, 2021. IMPORTANT NOTE: After cross-registering, you will likely need to submit your UROP application well before the final NOV. 2 applciation deadline in order to get lab access - as many departments will want to verify UROP status before granting access.

All students must complete all of the steps, even if you’ve previously engaged in a UROP or cross-registered at MIT. 

  1. Decide with your faculty supervisor whether the UROP is to undertaken for pay, credit or volunteer. If the UROP is for pay, discuss and determine pay details with your supervisor. NOTE: Wellesley Students are not eligible for UROP Direct Funding (UROP office funds). If you are interested in a paid UROP, you can be funded by your supervisor, if agreed upon. MIT is not able to offer paid UROPs or other hourly wage opportunities (regardless of funding source) to students who are not physically located in the United States (this applies to both MIT & Wellesley students). Wellesley students living abroad will only be able to pursue UROP for Volunteer.  
  2. Print and complete the MIT-Wellesley cross-registration form.   
    • The subject number will have the MIT department (ex. Brain and Cognitive Sciences is 9) number followed by
      • pay/volunteer ‘.URW’ (e.g. 9.URW)
      • credit, pass/fail '.UR' (e.g. 9.UR)
      • credit, letter grade '.URG" (e.g. 9.URG)
    • Course Title = "UROP"
    • Unit Total should be listed as “0” for pay/volunteer UROPs. Credit UROPs should list the MIT units:
      • 6 – 8 MIT credits equals 0.5 Wellesley unit
      • 9 – 11 MIT credits equals 0.75 Wellesley unit
      • 12 – 14 MIT credits equals 1.0 Wellesley unit
      • 15 – 17 MIT credits equals 1.25 Wellesley units
      • 18 – 20 MIT credits equals 1.5 Wellesley units
  3. Have the MIT faculty member who is overseeing your research sign the MIT-Wellesley cross-registration form as the Faculty Supervisor.  This CANNOT be signed by the postdoc or graduate student who is serving as your direct supervisor.
  4. Print and complete the MIT Registrar's Office Non-Institute Biographic Form (PDF form).
  5. Email completed PDF copies of both your MIT-Wellesley cross-registration form and MIT Non-Institute Biographic form to UROP staff (urop@mit.edu) for verification and approval by Friday, October 8, 2021 at 5pm ET.  Your cross-registration form must be signed by your faculty supervisor and correctly identify the course number. Failure to accurately complete the cross-registration documents will result in them not being accepted.
  6. UROP staff will email approval of your cross-registration forms to the MIT Registrar's office (records@mit.edu) with you cc’d. Allow 2-3 business days for the MIT Registrar to process your cross-registration.
  7. If you do not already have an MIT Kerberos Account (MIT email username and password), complete your MIT Kerberos Account Registration at: https://accounts.mit.edu/register/. You will need the MIT ID# created at the time of your cross-registration to create your MIT account.  If you don't know your MIT ID# contact the MIT Registrar's Office.  MIT Kerberos Accounts are required to access MIT online systems.  It will take 24-48 hours after the creation of your Kerberos account for MIT systems to recognize your account.
  8. Visit covidapps.mit.edu and follow the on-screen instructions to upload your proof of vaccination and gain access to Covid Pass.
  9. Once you have access to campus, go to MIT Card Services in Room E17-106 to obtain an ID card. You will need this card to enter MIT buildings.
  10. Write your ~1-2 page research proposal using our 2021-22 academic year proposal template. If you are continuing a UROP from a previous term you must update your proposal to include your new work plan/goals for the current term and all the required template fields.
  11. Access the Online UROP Application System (MIT Touchstone authentication and MIT Duo two-factor authentication required). Online applications require faculty supervisor and department information, pay details, UROP proposal, etc. NOTE: If you conducted UROP in a prior term, then you must complete a UROP evaluation before a new application can be submitted.
    • If you have not yet completed the MIT IPIA agreement, you will see a notice and link for online completion within the UROP application system. Once you complete the IPIA form, you will be able to complete your MIT UROP application. 
    • Students working for pay (sponsored research) must have an I-9 on file with MIT before they begin any paid UROP work. The link to MIT’s current remote I-9 process is here: https://hr.mit.edu/i-9.  Any questions regarding the I-9 or I-9 process should be addressed to: i-9@mit.edu
  12. Submit your application to your faculty supervisor (Faculty Review) by the Wellesley College student application deadline - Tuesday, November 2, 2021 at 11:59pm ET. Faculty and departments have additional time to review applications following this deadline.
  13. Application questions and decisions are communicated via email to your MIT email account, so be sure to check your MIT email for important messages from UROP staff, including formal approvals needed to get set-up for paid UROPs.